Administrative Assistant

Job Location: Austin
Job Type: Part Time

Location:

Austin

Title:

Administrative Assistant

Reports To:

Austin Regional Manager

Position Responsibilities:

Perform a wide range of administrative and office support activities for the office and/or managers to facilitate the efficient operation of the organization on a part time basis.

Primary Duties:

  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and clients
  • General clerical duties including photocopying, fax and mailing
  • Maintain electronic and hard copy filing system
  • Support quality management system efforts
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine enquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Assist Human Resources with development and planning of employee engagement activities
  • Schedule and coordinate meetings, appointments and travel arrangements as needed
  • Open, sort and distribute incoming correspondence
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Coordinate and maintain records for staff, telephones, and parking
  • Ensure that the office is organized and maintains a professional appearance
  • Assist with project and marketing support when called upon, this may be billable at times.
  • Coordinate and maintain company vehicle schedule for staff
  • Track and schedule maintenance for company vehicles
  • Other duties as assigned

Experience:

  • Computer skills and knowledge of relevant software (Microsoft Office)
  • Knowledge of operation of standard office equipment.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management
  • Basic bookkeeping skills are a plus but not required

Key Competencies:

  • Professional and positive attitude
  • Communication skills – written and verbal
  • Planning and organizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Customer service oriented
  • Teamwork

Opportunities:

Our goal is to be recognized as the best environmental firm to work for in Texas. We are making major strides in that direction with an ever-increasing amount of flexibility, benefits, rewards, and opportunity for professional growth.

Benefits:

  • Annual Profit Share/Bonus Program
  • Health Insurance
  • Dental and Vision
  • 401 K with employee match up to 4% of gross
  • 120 Hours Personal Time Off
  • 8 Statutory Holidays (Accrued at Part-time rate, as applicable)
  • Flex Work Schedule (9 hour workdays Monday thru Thursday with 1/2 days on Friday)

Education:

  • Minimum of a High School diploma or Associate’s Degree

Licenses:

  • NA

Certifications:

  • NA

Experience:

  • Minimum 3 Years

 

Note:  This is not an offer of employment.  This document is intended to clarify the needs and opportunities presented by ESE.  The offer if presented, will be under separate cover.

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