Administrative Assistant

Location:

Austin

Title:

Reports To:

Austin Regional Manager

Position Responsibilities:

Perform a wide range of administrative and office support activities for the office and/or managers to facilitate the efficient operation of the organization on a part time basis.

Primary Duties:

Answer, screen and transfer inbound phone calls
Receive and direct visitors and clients
General clerical duties including photocopying, fax and mailing
Maintain electronic and hard copy filing system
Support quality management system efforts
Handle requests for information and data
Resolve administrative problems and inquiries
Prepare written responses to routine enquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Assist Human Resources with development and planning of employee engagement activities
Schedule and coordinate meetings, appointments and travel arrangements as needed
Open, sort and distribute incoming correspondence
Maintain office supply inventories
Coordinate maintenance of office equipment
Coordinate and maintain records for staff, telephones, and parking
Ensure that the office is organized and maintains a professional appearance
Assist with project and marketing support when called upon, this may be billable at times.
Coordinate and maintain company vehicle schedule for staff
Track and schedule maintenance for company vehicles
Other duties as assigned

Experience:

Computer skills and knowledge of relevant software (Microsoft Office)
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Knowledge of principles and practices of basic office management
Basic bookkeeping skills are a plus but not required

Key Competencies:

Professional and positive attitude
Communication skills – written and verbal
Planning and organizing
Problem assessment and problem solving
Information gathering and information monitoring
Attention to detail and accuracy
Flexibility
Adaptability
Customer service oriented
Teamwork

Opportunities:

Our goal is to be recognized as the best environmental firm to work for in Texas. We are making major strides in that direction with an ever-increasing amount of flexibility, benefits, rewards, and opportunity for professional growth.

Benefits:

Annual Profit Share/Bonus Program
Health Insurance
Dental and Vision
401 K with employee match up to 4% of gross
120 Hours Personal Time Off
8 Statutory Holidays (Accrued at Part-time rate, as applicable)
Flex Work Schedule (9 hour workdays Monday thru Thursday with 1/2 days on Friday)

Education:

Minimum of a High School diploma or Associate’s Degree

Licenses:

Certifications:

Experience:

Minimum 3 Years

Note: This is not an offer of employment. This document is intended to clarify the needs and opportunities presented by ESE. The offer if presented, will be under separate cover.