Billing Coordinator

Job Location: Houston
Job Type: Full Time

Location:

Houston

Title:

Billing Coordinator

Reports To:

Accountant

Position Responsibilities:

Assist ESE’s accounting department and environmental business units with accounts payable, accounts receivables and project management administrative support.

Primary Duties:

  • Obtain approval, code and enter project related invoices for processing
  • Maintain electronic vendor files
  • Prepare pre-bill reports for project managers to review
  • Issue invoices and purchase orders per contract terms
  • Maintain electronic project accounting files
  • Monitor receivables and support project managers with collections
  • Set up and close out projects per contract terms and project manager direction
  • Manage expense reports and timesheet entries to ensure they are submitted on time
  • Distribute weekly revenue and utilization report
  • Develop and maintain professional relationships with vendors and clients
  • Prepare various ad hoc reports as requested by project management
  • Assist in monthly reconciliation of bank and credit card statements
  • Assist in the completion of varying tasks simultaneously
  • Assist with deliverables to clients through ESE’s electronic delivery system
  • Data entry using Microsoft Excel, CORE and Salesforce
  • Ensure that the office is organized and maintains a professional appearance
  • Word processing and document preparation using applications such as Microsoft Office, Teams, SharePoint, Deltek VantagePoint and Adobe Acrobat
  • Operate as one of the firm’s accounting support staff with respect to all ESE disciplines
  • Commitment to continuously improve automation of the accounting process
  • Other duties as required to support accounting and all business units

Opportunities:

Our goal is to be recognized as the best environmental firm to work for in Texas. We are making major strides in that direction with an ever-increasing amount of flexibility, benefits, rewards, and opportunity for professional growth.

Benefits:

  • Annual Profit Share/Bonus Program
  • Health Insurance
  • Dental and Vision
  • 401 K with employee match up to 4% of gross
  • 120 Hours Personal Time Off
  • 8 Statutory Holidays (Accrued at Part-time rate, as applicable)
  • Flex Work Schedule (9 hour workdays Monday thru Thursday with 1/2 days on Friday)

Education:

  • Accounting Degree preferred. Not Required.

Software:

  • Microsoft Office, Deltek VantagePoint, Salesforce

Licenses:

  • NA

Certifications:

  • NA

Experience:

  • Minimum 5 Years in Accounting or Accounting Support Position

 

Note:  This is not an offer of employment.  This document is intended to clarify the needs and opportunities presented by ESE.  The offer if presented, will be under separate cover.

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